PRIVACY POLICY

ABOUT THE PROTECTION OF PERSONAL INFORMATION

YAMAMURA PHOTONICS CO., LTD. (hereinafter, “the Company”) considers it the Company's responsibility to properly protect information that can identify specific individuals (hereinafter, "Personal Information”) and will move forward with the following initiatives.

PERSONAL INFORMATION PROTECTION POLICY

1. The Company will strive to manage personal information appropriately by educating and enlightening its employees on the handling of Personal Information as well as appointing a chief privacy officer in each department that handles Personal Information.
2. The Company will endeavor to prevent the leakage, loss or damage of the personal data handled by the Company and otherwise securely manage personal data by taking the necessary and appropriate security measures.
3. The Company will use Personal Information solely for the purpose of use that has been notified or publicly announced, or which is clear from the circumstances of its acquisition, except when it has obtained the prior consent of the individual who is the subject of the information or as permitted by law.
4. The Company will not provide personal data to any third party other than the Company's business contractors and the successors of the company's related business except when it has obtained the prior consent of the individual who is the subject of the information or as permitted by law.
5. If the Company will provide the personal data it handles to a third party, then it will endeavor to prevent the leakage and re-provision of the data by third party by imposing contractual obligations upon the third party except where there are special circumstances.
6. The company will respond to requests to confirm or correct the content of Personal Information retained by the Company, etc. within the scope of reason. Please contact the Company's consultation service notified in advance.
7. The Company will comply with Japanese laws, regulations and norms relating to the protection of Personal Information and will continuously review and improve the content of its compliance program including this policy.

ABOUT THE HANDLING OF CUSTOMER INFORMATION

The Company "publicly announces" the following matters based on the Act on the Protection of Personal Information.

PURPOSE OF USE OF PERSONAL INFORMATION

TYPE OF PERSONAL INFORMATION	PURPOSE OF USE
(1) Personal Information of customers	To provide information about events such as seminars and exhibitions; To provide information and promotional materials, etc. for products and services; For the proposal and sale of products and services; To introduce points of contact for sales and service; To conduct research and analysis for the development of better products and services; For maintenance and support; To communicate, cooperate and negotiate with the customer, to perform contracts, and to request the performance of contracts by the customer, etc.; and To act as an intermediary or mediate between the customer and business clients, etc.
(2) Personal Information of business clients and business partners	To communicate with business clients and business partners; To negotiate transactions, to perform contracts, and to request the performance of contracts by business clients and business partners, etc.; and To cooperate with business clients and business partners.
(3) Personal Information entrusted to the Company by an outsourcer	To perform the contract concluded with the outsourcer, etc.
(4) Personal Information about persons wishing to join the Company	For employment screening; To provide information about company information sessions, interviews, etc.; To provide notification of employment screening results; and To provide information about procedures for joining the company.
(5) Personal Information about persons who have made enquiries to the Company or who have visited the Company and who do not fall under any of the preceding items from (1) to (4)	To communicate and respond to enquiries, and to send related materials, etc.

And if the Company has given notice or publicly announced a separate purpose of use, then it shall use Personal Information for that purpose of use.

ABOUT “PERSONAL INFORMATION SUBJECT TO DISCLOSURE”

As for “Personal Information Subject to Disclosure”, the Company will make the following items publicly available as follows:
1. Name of the Company: YAMAMURA PHOTONICS CO., LTD.
2. The purpose of use of all retained personal data
(Except in the cases provided for in Article 18, paragraph 4, item (1) through (3) of the Act on the Protection of Personal Information)

Type of Personal Information	Purpose of use
(1) Personal Information of customers subject to disclosure	To provide information about events such as seminars and exhibitions; To provide information and promotional materials, etc. for products and services; For the proposal and sale of products and services; To introduce points of contact for sales and service; To conduct research and analysis for the development of better products and services; For maintenance and support; To communicate, cooperate and negotiate with the customer, to perform contracts, and to request the performance of contracts by the customer, etc.; and To act as an intermediary or mediate between the customer and business clients, etc.
(2) Personal information of business clients and business partners subject to disclosure	To communicate with business clients and business partners; To negotiate transactions, to perform contracts, and to request the performance of contracts by business clients and business partners, etc.; and To cooperate with business clients and business partners.
(3) Personal Information subject to disclosure entrusted to the Company by an outsourcer	To perform the contract concluded with the outsourcer, etc.
(4) Personal Information about persons wishing to join the Company subject to disclosure	For employment screening; To provide information about company information sessions, interviews, etc.; To provide notification of employment screening results; and To provide information about procedures for joining the company
(5) Personal Information subject to disclosure about persons who have made enquiries to the Company or who have visited the Company and who do not fall under any of the preceding items from (1) to (4)	To communicate and respond to enquiries, and to send related materials, etc.

And if the Company has given notice or publicly announced a separate purpose of use, then it shall use Personal Information for that purpose of use.

PROCEDURES FOR RESPONDING TO REQUESTS FOR “DISCLOSURE, ETC.”

The company has established procedures for responding to requests for the disclosure, deletion/correction, suspension of use, etc. of "retained personal data" from the subject of such data or their agent.

REQUEST TO CUSTOMERS UNDER THE AGE OF 16

If you are under the age of 16, we ask that you provide your Personal Information to the Company with the consent of a guardian.

PERSONAL INFORMATION “CONSULTATION SERVICE”

Please direct enquiries concerning the handling of your Personal Information to the responsible sales office that was specified when you provided your information.
If you are unsure of the responsible sales office, then please contact us at the details listed below. We will respond after confirming the content of your enquiry.

The information desk

ADDRESS

zip:224-0053　Address 4207 Ikonobecho, Tsuzukiku, Yokohama, JAPAN
NAME

YAMAMURA PHOTONICS CO.,LTD
General Affairs and Accounting Department
PHONE

+81-45-930-1811
*Call charges shall be borne by the customer.
*Please confirm the phone number when calling so as not to misdial.
OPERATING HOURS

Mondays to Fridays, 9:00 a.m. to 5:00 p.m.
(Excluding year-end and New Year holidays, public holidays, and holidays separately specified by the Company)

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